Wednesday, July 22, 2009
Generally reimbursable moving expenditures shall comply with the following conditions.
A. Prohibit Use of State Equipment
Use of State equipment to move an employee or to pull a privately owned trailer or mobile home is expressly prohibited.
B. Lodging
The State may reimburse the actual and necessary daily lodging expenses during a reasonable transit period for a move plus five (5) days.
C. Per Diem (Meals and Incidental Expenses)
The State may reimburse per diem (meals and incidental expenses) as follows:
1. An individual employee is allowed the current State Travel Policy per diem rate during a reasonable transit period for a move plus five (5) days;
2. Each employee's dependent is allowed the current State Board of Examiners' Travel Policy per diem rate for the individual employee during a reasonable transit period for a move plus five (5) days; yet
3. In no event shall the employee and dependents combined daily per diem reimbursement exceed four (4) times that of an individual employee's per diem rate.
D. Transportation
The State may reimburse the employee in compliance with the State Travel Policy and Procedures for the most economical mode of transportation during:
1. Househunting Trip
The State allows one (1) round-trip pre-moving (househunting) trip for up to two people at the current rates for lodging, per diem and transportation pursuant to the State Travel Policy. The househunting trip shall not exceed 5 days.
2. Actual Move
The State shall reimburse the employee for one-way transport of up to two (2) privately owned vehicles (POV) from the old to the new location by the most economical means. The agency and employee shall choose the most economical mode of transportation from the following:
a. The employee (or dependent) may drive the vehicle(s) and receive reimbursement at the current mileage rate for use of privately owned vehicles plus per diem and lodging pursuant to the State Travel Policy; or
b. The employee may hire a commercial moving company to transport the vehicle(s) and receive reimbursement for the transport charges plus travel expenses for the employee and dependents pursuant to State Travel Policy.
E. Extra Labor
The State generally will not reimburse moving expenses for extra labor–charges for doing things that would normally be done by the employee. However, under extraordinary or justified hardship circumstances, the employee may petition the State Board of Examiners requesting a waiver to be reimbursed up to a maximum amount for extra labor. The Board must grant a waiver prior to the employee accruing extra labor expenses.
A. Prohibit Use of State Equipment
Use of State equipment to move an employee or to pull a privately owned trailer or mobile home is expressly prohibited.
B. Lodging
The State may reimburse the actual and necessary daily lodging expenses during a reasonable transit period for a move plus five (5) days.
C. Per Diem (Meals and Incidental Expenses)
The State may reimburse per diem (meals and incidental expenses) as follows:
1. An individual employee is allowed the current State Travel Policy per diem rate during a reasonable transit period for a move plus five (5) days;
2. Each employee's dependent is allowed the current State Board of Examiners' Travel Policy per diem rate for the individual employee during a reasonable transit period for a move plus five (5) days; yet
3. In no event shall the employee and dependents combined daily per diem reimbursement exceed four (4) times that of an individual employee's per diem rate.
D. Transportation
The State may reimburse the employee in compliance with the State Travel Policy and Procedures for the most economical mode of transportation during:
1. Househunting Trip
The State allows one (1) round-trip pre-moving (househunting) trip for up to two people at the current rates for lodging, per diem and transportation pursuant to the State Travel Policy. The househunting trip shall not exceed 5 days.
2. Actual Move
The State shall reimburse the employee for one-way transport of up to two (2) privately owned vehicles (POV) from the old to the new location by the most economical means. The agency and employee shall choose the most economical mode of transportation from the following:
a. The employee (or dependent) may drive the vehicle(s) and receive reimbursement at the current mileage rate for use of privately owned vehicles plus per diem and lodging pursuant to the State Travel Policy; or
b. The employee may hire a commercial moving company to transport the vehicle(s) and receive reimbursement for the transport charges plus travel expenses for the employee and dependents pursuant to State Travel Policy.
E. Extra Labor
The State generally will not reimburse moving expenses for extra labor–charges for doing things that would normally be done by the employee. However, under extraordinary or justified hardship circumstances, the employee may petition the State Board of Examiners requesting a waiver to be reimbursed up to a maximum amount for extra labor. The Board must grant a waiver prior to the employee accruing extra labor expenses.
Labels: General Moving Expenses
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